Privacy statement

Charm City Chapter of the American Academy of Professional Coders ("We" or "Us") created this Privacy Statement to demonstrate Our commitment to your online privacy. This Privacy Statement discloses Our use and dissemination practices for information collected in the course of conducting business through and in connection with Our web site www.charmcityaapc.org (the "Web site") and constitutes an agreement between Us and our web site users ("You") regarding Your use of and access to the Web site

1. Privacy in Personal Information. We acknowledge that You have a right of privacy in all Personal Information that refers or relates to You. As used in this Privacy Statement, "Personal Information" means all personally identifiable information referring or relating to an individual person, including but not limited to such individual's name, addresses, telephone numbers, social security number and credit card numbers and Financial Information which is provided by You to Us; and "Financial Information" means all credit card numbers and other financial account numbers and financial account information which is provided by You to Us.
2. Confidentiality of Personal Information. We will respect the legal requirements regarding the privacy of Personal Information, and We are committed to complying with all applicable law. We maintain the security of Personal Information, and protect the integrity of Personal Information, with a commercially reasonable degree of care. Please remember that the security measures taken above are not foolproof; therefore, We can only state that We will make a reasonable effort to protect from unauthorized access all information that You provide. We hold all Personal Information in confidence in perpetuity and will not use or disclose Personal Information except: (i) as specifically permitted or required by applicable law, regulation, subpoena or court order; (ii) as expressly permitted by You in writing or in this Privacy Statement; (iii) solely as necessary to effect, administer or enforce a transaction requested or authorized by You or in connection with processing a request submitted or authorized by You; or (iv) otherwise solely for the purposes of operating and providing products and services associated with Our organization and the interests of Our members.
3. Representations and Warranties. You represent and warrant to us that: (i) all Personal Information provided by You is true, accurate, complete and current as of the date You provide such Personal Information; (ii) You are the individual to whom all Personal Information You provide refers or relates, or You are otherwise expressly authorized by such individual to disclose such Personal Information to Us; and (iii) You shall promptly correct or amend all false, incomplete or outdated Personal Information that refers or relates to You, or was provided to Us by You, as it comes or is brought to Your attention. You agree to and shall indemnify, defend and hold harmless Us and Our employees, directors, affiliates, subsidiaries and clients against all third party claims and all related costs and expenses, including legal fees, arising out of or related to any breach by You of these representations and warranties or this Privacy Statement.
4. Use of Personal Information.
• a) By Us. We continually seek to improve the information, articles, events and content available to Our members or otherwise available on the Web site As part of this process, We collect Personal Information from Our members. We use Personal Information (other than Financial Information) that You provide to Us to improve Our marketing and promotional efforts, to statistically analyze Web site usage, to improve product and service offerings and to improve and to customize Web site content and layout. In addition, We may use Your email address, mailing address or phone number to contact You regarding information that You actively requested from or provided to Us. We may further be required to disclose Personal Information by court or administrative order such as a law, regulation, search warrant or subpoena.
  
• Aggregate Data. At times, We may remove identifiable features from collected Personal Information (other than Financial Information) and use the resulting information for statistical, historic or other purposes, consistent with applicable law (the "Aggregate Data"). We may also provide third parties with Aggregate Data. For example, We might inform third parties of Aggregate Data regarding the number of unique page requests and the types of the activities users conducted while on our Web site Aggregate Data will contain nothing that can allow third parties to individually identify You.
  
• Charm City Chapter-Based Informational and Marketing Materials: Opt In. When You provide Personal Information to Us, You will be asked if We may use Personal Information (other than Financial Information) about You to deliver information to You that, in some cases, is targeted to Your interests, such as an electronic newsletter or targeted educational seminar advertisements or promotions. You may opt in to receive these communications by providing Your contact information on the membership application form, and You may always change Your profile information to either opt out or opt in at a later time.
  
• Third Party-Based Marketing Materials: Opt In. We have relationships with third parties that provide products or services that We believe may be of interest to Our members. In some cases We have joint marketing arrangements with these third parties, whereby We may share contact information (member names and either email addresses or regular mail addresses) with them so that they may contact Our members to offer their products or services. In all of these cases, while We do not necessarily endorse use of these products or services, We have at least evaluated the product or service and, most typically, many of Our members have indicated that these products or services are beneficial. You may opt in to receive these communications by checking the opt in box on the membership application form, and You may always change Your profile information to either opt out or opt in at a later time. We provide no Personal Information of any type to any third party without Your consent, which may be obtained by checking the opt in box on the membership application form which may be found at the Web site.
  
• WE WILL NOT KNOWINGLY DISCLOSE CONTACT INFORMATION REFERRING OR RELATING TO YOU TO A THIRD PARTY FOR THE PURPOSE OF THAT THIRD PARTY COMMUNICATING WITH YOU TO SOLICIT SALES OF PRODUCTS OR SERVICES UNLESS YOU HAVE OPTED IN AND SPECIFICALLY AUTHORIZED US TO DO SO. FURTHER, WE WILL NOT KNOWINGLY DISCLOSE FINANCIAL INFORMATION REFERRING OR RELATING TO YOU TO ANY THIRD PARTY FOR ANY PURPOSE OTHER THAN SOLELY: (I) AS NECESSARY TO EFFECT, ADMINISTER OR ENFORCE A TRANSACTION REQUESTED OR AUTHORIZED BY YOU; OR (II) IN CONNECTION WITH PROCESSING A PRODUCT OR SERVICE REQUEST SUBMITTED OR AUTHORIZED BY YOU; OR (III) OTHERWISE AS SPECIFICALLY PERMITTED OR REQUIRED BY APPLICABLE LAW, REGULATION, SUBPOENA OR COURT ORDER.
  
• b) By You. We welcome everyone to search and use Our Web site for free to locate information or products and services available to purchase. Additionally, We give You the opportunity to identify areas of interest for personalization of the Web site The information that You provide Us is used by Us and our business partners (if You opt in as described above) to provide You more focused information relative to products or services that We believe are of interest to Our members.
  
5. Cookies. We also collect information in the form of cookies. A cookie is a small data file that certain web sites write to Your hard drive when You visit the web site A cookie file can contain information such as a user ID that identifies Your computer to the web site Cookies can only identify You as a unique, but anonymous, user of the web site unless You choose to submit Personal Information about Yourself through the web site We use cookies as a mechanism for creating a user "session" - identifying a unique user as he or she moves among pages of the Web site Combined with Web site usage logging, We may track user Web site use patterns, such as whether You click on various links throughout the Web site We use the cookie information to identify Your computer in our database and to track the pages You visit on the Web site However, a cookie can't read data off Your hard disk, and We cannot read cookie files created by other sites, nor can other sites read information from cookies created by Us. Further, We do not store any Personal Information in a cookie, such as Your name or social security number. The information We gather through use of cookies is also compiled to create Aggregate Data.
6. Extent of Obligation. This Privacy Statement is intended only to obligate Us to protect Personal Information to the extent required by applicable law. Therefore, while We shall endeavor to contractually require others who acquire or provide Personal Information from or to Us, such as Our employees and contractors, to comply with the principles and objectives of this Privacy Statement, You agree that We shall not be held liable for: (i) any improper use or disclosure of Personal Information by any person or entity not under Our direction or control; or (ii) breach of any duty or obligation set forth in this Privacy Statement which is greater than that required by applicable law.
   
7. Change of Policy. We may change this Privacy Statement at any time by posting revisions to the Web site However, We shall not apply any such changes retroactively to Personal Information previously collected. Your use of the Web site constitutes acceptance of the provisions of this Privacy Statement and Your continued usage after such changes are posted constitutes acceptance of each revised Privacy Statement. If You do not agree to the terms of this Privacy Statement or any revised policy, You must exit the Web site immediately.
   
8. Terms of Use. The Web site Terms and Conditions of Use (the "Terms of Use ") are adopted and incorporated by reference into this Privacy Statement, and may be viewed by clicking on the following link www.charmcityaapc.org/terms.htm. This Privacy Statement and the Terms of Use are the legal documents governing Your use of the Web site We may modify the Terms of Use from time to time as We may amend this Privacy Statement. Please thoroughly review the Terms of Use, in addition to this Privacy Statement, prior to making any use of the Web site.
   
9. Assignment. We may assign or transfer this Agreement, Personal Information and our obligations hereunder at any time and without prior consent to any corporate successor in interest, acquirer or other entity that purchases or otherwise obtains substantially all of Our business assets or stock, or to any parent corporation or entity, any subsidiary corporation or entity, or any of Our divisions that are operated as a separate business.
   
10. Updating Your Personal Information and Contacting Us. We allow you reasonable electronic access to all collected Personal Information that refers or relates to You to allow You to supplement such Personal Information, to correct all Personal Information that is false, incomplete or outdated, and otherwise for such purposes as permitted or required by applicable law. You can always contact Us in order to: (i) update the Personal Information that refers or relates to You; or (ii) direct Us to render inactive on Our systems Your user name, password and all Personal Information that refers or relates to You. We may be reached by emailing Us at Info@charmcityaapc.org or by returning to the Web site and submitting a Membership Change of Information Form. Questions or comments regarding this Privacy Statement should be directed by emailing us at Info@charmcityaapc.org.